The QuickBooks interface
allows pcs Odyssey to transfer all of its transaction information into the
QuickBooks accounting software, as an End of Day process. Currently this product supports Customer
Invoicing, Work Orders, and Rental Contracts.
The interface has been designed utilizing a list of requirements from
the QuickBooks Software, which imports the required information from pcs
Odyssey into the QuickBooks program. By
using this method of communication, QuickBooks will handle all of your Accounts
Payable and General Ledger information; pcs Odyssey will maintain Inventory
Management, Accounts Receivable and all of your Point of Sale needs.
- Software – The
user is responsible for acquiring a copy of QuickBooks. QuickBooks Pro, Premier,
and Enterprise 2002 and up are supported. (NOTE: QuickBooks Basic is not supported)
The following information
will assist you in deciding which version of QuickBooks to purchase. We will provide the interface and
documentation.
- QuickBooks Interface will only be available to
users using Windows 98 or greater machines on their Network.
- QuickBooks Pro and Premier cost between $199.95
and $1,499.95 (US Dollars) and are limited to 14,500 items combined from
Customers, Vendors, Employees and are limited to 14,500 items combined
from Pay Codes, Tax Codes, Inventory, Labor Codes.
- QuickBooks Enterprise costs $3,500 (US Dollars)
and is limited to 29,000 items combined from Customers, Vendors, Employees
and is limited to 29,000 items combined from Pay Codes, Tax Codes,
Inventory, and Labor Codes.
The following briefly
describes the pcs Odyssey QuickBooks interface:
- Existing QuickBooks Users will lose
all of their current QuickBooks information when using the interface (which will be
replaced with new interface data that is compatible with pcs Odyssey). The
information will not technically be lost; it will now show up as beginning
balances. By exporting a fresh batch of data, we are able to insure the
end user, that all of the required information is in QuickBooks. The interface from pcs Odyssey to
QuickBooks is not Bi-Directional.
Payments and entries must all be done from the pcs Odyssey
side. Any entries done on the
QuickBooks side will not transfer back to pcs Odyssey. This is due to
limitations on the interface’s methods of communication as required by the
QuickBooks API.
- Daily batch process posts data from pcs Odyssey
to QuickBooks based on the date of posting. This way one can post to QuickBooks at
their convenience.
- There will be NO Accounts Receivable
in QuickBooks. You will
keep and use the Accounts Receivable in pcs Odyssey. This provides several advantages.
a) The amount of data that is transferred from pcs
Odyssey to QuickBooks is reduced by about 95% as well as the daily processing
time.
b) Your staff can more readily check customer balances
and credit limits from within pcs Odyssey. If Accounts Receivable were in the
QuickBooks side, there would be no way of getting the on-the-fly balances,
limits, and no way for your employees to make payments on customer accounts.
c) The previously described item limitation in
QuickBooks is no longer an issue.