PCS Odyssey is
a tool created to help you solve your most urgent business needs. It will help
you manage your entire business more efficiently and effectively. The PCS Odyssey
program is easy to learn and use with all functions selected from menus. Maintaining
your data is easy as information is presented in scrolling tables for easy access.
Most reports can be printed or displayed on the computer screen and can present
specific and concise information so you don't have to wade through reams of
paper to find out what you want to know. GENERAL:
- NO END OF DAY process (except for optional Quick Books interface)
- One license with unlimited workstation access (fully networkable).
- Multiple tax codes per Customer, per Invoice, per Inventory item (with tax cap).
- Multi-level passwording.
- Bar Coding. (Optional. Sold seperately)
- Custom optional cross reference data base.
- Optional individual Manufacturer price books.
- Optional interfaces to PartSmart, PAL, Kubota, Honda, Yamaha, Arctic Cat, TradeRoute, DCS, Pro Quest.
- Canadian Capable
INVOICING: (Point of Sale)
- Separate 'Bill To' customer
- Multiple 'Ship To' customers for each Invoiced customer.
- Customer Purchase Order number
- 'Completed' invoices post immediately to the Accounts Receivable. No daily batch processing.
- Inventory immediately reduced when part is added to the invoice.
- Salesperson who took order.
- Salesperson that order belongs to.
- Per Invoice shipping weight for Sold parts.
- Variable Invoice status, i.e. Hold, Backorder, Completed, etc.
- Back order parts for customer from Invoice.
- On sale parts recognized at time of sale.
- Take a Trade In at time of sale.
- Part and Serial returns.
- Multiple taxes per item capable.
- Multiple payments per invoice.
- Miscellaneous charges defined by user.
- Invoice notes and notes per part sold.
- Link to Graphical parts lookups.
- Add new parts to inventory and invoice from price file at same time.
- Multiple sale discounts per customer capable.
- Pull parts from multiple locations.
- Software generated Invoice or optional Pre-Printed Invoice.
- Print to 40 column ticket printer. (Optional. Sold seperately)
- Cash drawer. (Optional. Sold seperately)
- Bar code scanner (Optional. Sold seperately)
WORK ORDERS: (Service / Repair Module)
- Has most features as Invoicing Module.
- Detailed or Quick Work Order.
- Multiple work order type: Customer, Mixed Customer/Warranty, Warranty, or Internal.
- Multiple Labor Codes per Work Order Invoice.
- Print Invoice, Work Order or Work Sheet from same screen.
- Assign Employee that wrote service order.
- Assign Employee to service unit.
- Repair History for Customer or by Whole Good
- Notes from Customer for work to be done.
- Notes from Service Technician on work done.
- Build your own Symptom code database.
- Build your own Labor Codes with BOM.
- Warranty Provider options.
- Planned maintenance scheduling.
- Reports - Pickup/Delivery, Work Order progress and Profit.
INVENTORY:
- Inventory separate from Price Books.
- Color coded inventory for quick visual identification.
- Fuzzy search part locator.
- Multiple options for price markup including Multi-Level.
- Multiple locations available for each part.
- Optional integrated parts cross reference.
- Run monthly sales specials with On Sale section.
- Salesman commission by Inventory classes.
- Integrated Serial items (Available, Sold, Attachments, Serviced, Demo).
- Serial Service history (if Work Order is installed).
- Part usage history.
- Part Weight.
- Bar Codes.
- Alternate parts.
- Kits / Assemblies
- Part return Orders (integrated with optional Accounts Payable)
- Purchase Orders (receives regular parts and serial items directly into inventory)
- Automate purchasing based on inventory min/max or actual sales.
- Reports - Low stock, Stock value, Physical Inventory, Usage history, Backorders, Labels, On Sale items, Serial Items (Available & Sold), Parts for return and Zero quantity.
ACCOUNTS RECEIVABLE w/ QuickBooks INTERFACE:
- Payments
- Apply payment against account
- Apply payment against specific invoice
- Pay Multiple invoices with one check
- Statements
- Year End processing
- Reports - Aging reports by Customer, Salesman and Warranty provider
- Reports - Account summaries by Customer and GL accounts
- QuickBooks
- Ability to export your accounting information to one of the Leaders in accounting software.
- Separates your General Ledger and Accounts Payable from your Point of Sale system.
- Operates as an End of Day process.
- QuickBooks Pro, Premier, and Enterprise 2002 and up are supported. (NOTE: QuickBooks Basic is NOT supported)
GENERAL REPORTS:
- Employee Productivity
- Invoice Summary
- Receipt Summary
- Cost of Goods/Labor
- Sales Tax
- Account Summary
- Customer Labels
- Total Sales (Includes high sales by customer or part)
- Sales Commissions
- Gross profit (by individual module, all modules and by Employee)
RENTAL: (Optional)
- Has most features as Invoicing Module.
- Separate rental inventory.
- Assign sell with parts to a rental item.
- Transfer parts or Whole Goods from regular inventory to rental inventory.
- Rent items from rental inventory and sell parts from regular inventory on same invoice.
- Query rental availability for future rentals.
- Automatically send rental items that need maintenance to the Work Order module.
- Retain personal customer rental information for future rentals.
- Sell back Serial Items from Rental to regular inventory.
- Custom rates for each rental item.
- Reports - Overdue/Checked Out, Rates & Usage, Pickup, Break Even.
Cross Referencing: (Optional)
- Ability to cross OEM parts and prices to After-market companies.
- Also create your own personal cross references.
- Quick and easy access to inventory.
- Cross References Available:
- Rotary
- Stens
- Prime Line
- OOEP (Silver Streak)
- A & I
- Sparex
Interfaces: (Graphical and/or parts order) (Optional)
- ARI's Partsmart
- TradeRoute
- ProQuest's PartsManagerPro & eConnect
- Kubota Link
- Honda Link
- Yamaha Link
- New Holland PAL & DCS
- Arctic Cat
- Suzuki
- Kawasaki
- Parts Unlimited
- Tisco
Price File Updates: (Optional)
Over 100 manufactures available.
- Price files are available upon request or through an Annual Subscription plan.
- Special conversions are also available.
On-Site Training: (Optional)
- Includes notebook training aid.
- Additional notebook training aids available for a cost